Cezanne HR’s integrated Time module uses the data you already have in your HR system to automatically generate online timesheets and ensure they reach the right people at the right time.
- Manage multiple timesheets and approval processes
- Improve timesheet completion
- Record projects, time worked, overtime and more
- Centralise data and improve operational insight
Time gives you the freedom to record time worked in different ways for different parts of the business. For example, to re-bill time spent on client projects for some employees, and simply track hours worked for others.
Individual timesheets can be pre-populated with specific projects, clients or activities for easier and more accurate data entry, and rules set for whether overtime or travel counts towards billable time.
Clear layouts and on-screen alerts ensure employees input the right data first time, every time.
We’ve recently found the Time module to be very handy for tracking the time our HR department spends on consultancy work for our customers.
Submitted timesheets are instantly routed through your authorisation processes, so everyone saves time. Depending on your rules, approvers can be allowed to amend data, or annotate and reject timesheets, for re-submission.
You’ve also the option to set different cycles for different timesheets. For example, to have a single step sign-off for some staff, or require authorisation by multiple managers, and copy to finance for billing or payroll for others.
Digitising your timesheets means data is centralised, and everyone benefits from complete visibility over the submission and review cycle. It’s easy to step in and nudge the process along if you need to.
Reporting is equally straight-forward. Time worked on client projects can be exported for billing, approved overtime used for payroll, or data used to analyse how time is being spent to enable effective resourcing decisions.
Avoid the need for expensive stand-alone solutions and let employees clock in and out from their Cezanne HR system, a mobile app or a tablet on the door.
With Time, you can choose to let employees clock in and out from their Cezanne HR system, mobile phone or tablet. For the tablet app, all they need is to enter their personal pin. The system validates their identity and instantly updates their record, so all your data is in one place.
Setting up the tablet takes just moments, and you can have them in as many locations as you want.
For each time plan, you can define associated exception rules that automatically flag when employees don’t work the expected hours, perhaps because they clocked in too early, or too late, or forget to clock out at all.
Exceptions are easy to review, with HR or line managers able to decide how to handle each occurrence. For example, to accept, amend or reject the record – in which case the employee is automatically notified.