HRIS software is at the heart of effective human resources management. HRIS software reduces administrative overheads, enables compliance and ensures HR teams can make better-informed decisions faster. Also known as a Human Resources Information system or HR software, HRIS software also improves communication and connects employees, so everyone can work smarter together


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What are the benefits of HRIS software?

Top benefits of an HRIS

Human Resources Information systems provide a complete solution for managing the entire employee lifecycle, from recruitment and onboarding through essential HR administration to career and succession planning. The top five benefits of HRIS software are:

  • Significantly reduced administrative overheads
  • A smoother, more effective HR process
  • Accurate, accessible and actionable management information
  • Better manager, employee and candidate engagement
  • Improved employee data security, integrity and compliance
HRIS devices mobile

When do you need an HRIS?

It’s easy for overstretched HR professionals to struggle on with paper files, excel spreadsheets or out-of-date HR solutions – even when they know there has to be a better way. Here are some of the signs that you need a new human resources information system.

  • You are spending more time collating data for reports than reading them.
  • You have no idea of the current employee headcount, absence levels or vacancies.
  • Sensitive employee data is being shared via spreadsheets, email or paper, putting you at risk of breaching GDPR regulations.
  • Line managers are complaining they have no visibility over team absences, performance or career aspirations.
  • Employees are inundating you with requests that could be answered through an online HRIS, such as how much holiday they are due, what the working from home policy is, where to find an old payslip, or how they update their bank details.
  • Posting a job ad online, or reviewing and responding to applications, takes more than just a few minutes.
  • New joiners aren’t being smoothly onboarded into your organisation, check-ins aren’t taking place, and probation reviews are late or missed altogether.

What will Cezanne HR's HRIS system do for you?

Cezanne HR simplifies and streamlines every aspect of human resources management. It puts you in control of data and processes, engages your staff and helps everyone work more productively, wherever they are.


Frees up time

Smart features and easy automation means you’ll spend a lot less time on processes and paperwork.

Elevates reporting

Benefit from easy online reports and insightful analytics at your fingertips.

Engage employees

Delight your staff with intuitive self-service, easy collaboration tools and informative management dashboards.

Enable compliance

Secure sensitive data and documents with GDPR compliant software.

Support change

Confidently plan for the future with a system that flexes to fit your changing.

Focus on what matters

Ditch time-consuming processes and paperwork and connect, engage and support your staff, wherever they are.

Discover how leading Fintech company OpenGI cut HR admin overheads by 80% with an HRIS

Read Case StudyExplore Cezanne HR

How to select the best HR Information System

Superficially at least, many of the HRIS available today appear to offer the same features. However, not all systems will fit your business. Here are three reasons why:

1. It's not a fit for your company size

HRIS are built to fit different company sizes. While there is some overlap, most suppliers primarily focus on just one market:

Large enterprise HRIS systems, such as Workday and Oracle, are often part of a wider ERP solution and are aimed at organisations with tens of thousands of employees. They often require many months and considerable time and money to implement.

Mid-market HRIS, like Cezanne HR, are specialist HRIS targeted at the needs of mid-sized organisations. Thanks to modern cloud technologies, they often offer a similar depth and breadth of HR functionality as enterprise HRIS solutions but are quicker to implement, easier to configure and significantly less expensive.

Small business solutions (typically for 5 – 100 employees) reflect the simpler requirements of these organisations. They cover the key HR functions but don’t have the same sophistication or flexibility as the mid-market solutions.

software selection sector pyramid

2. It doesn't fit your company sector

Different sectors have different requirements. For example, a public sector human resources management system generally needs to support pay spines and grades, manufacturing or retail organisations may need a human resources information system that manages multiple shift patterns and financial services organisations have specific compliance requirements.

3. It can't cope with international requirements?

Most HR information systems are initially developed with just a single country in mind. They may have been translated, but might not adapt to the different compliance requirements or ways of working in different countries. If you have offices in more than one location, it’s important to check that the human resources information system is global from the start.

What are the most popular HRIS modules?

HRIS solutions used to be split into two main areas of specialisation: core HR administrative and legislative support, and employee development, engagement and retention. The latter may be referred to as HRMS, HCM, Human Capital Management or Talent Management software. Increasingly, modern HRIS suites combine elements of both. Before starting your selection process, you should review the HR processes you need to support over the next 2 to 5 years.

Core HR administrative support may include:

  • Personnel administration
  • Holiday and Absence Management
  • Rostering and Shift Patterns
  • Time and Expense Management
  • Payroll

Human Capital Management solutions usually cover:

  • Recruitment
  • Onboarding
  • Performance Management
  • Training and Development
  • Career and Succession Planning
  • Pulse Surveys
  • Employee Engagement

More to explore


Employee profiles

HRIS and automation

Keeping on top of all HR tasks can be challenging and exhausting. This guide takes you through the top processes you can automate using an HRIS.

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Salary and Bonus

HRIS selection check list

The questions to ask today, so you can be sure your system is fit for tomorrow. This easy-to-use template makes sure you don’t miss any essential questions.

Read more

Lesson learnt

Mark Martin – an HR Director with over 25 years’ experience – shares his experience of implementing HR systems at major international companies.

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Discover how HRIS software like Cezanne HR can save you time and money

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