Flexible absence management software

Manage absences with ease

Save time and benefit from up-to-the-minute insight with Cezanne HR’s sophisticated Absence management software module. Impressively powerful yet easy to configure and use, it combines comprehensive options for managing paid and unpaid leave with intuitive self-service and international capabilities.

  • Dramatically reduce administration overheads
  • Automatically calculate holiday and other entitlements
  • Improve accuracy, ensure visibility

What is Absence Management Software?

Absence management software simplifies all aspects of paid and unpaid leave, including holiday, sick leave, parental leave, compassionate leave, jury service and TOIL (Time Off in Lieu). Absence software lets employees check their entitlements and request time off, streamlines approval processes, reduces HR admin and provides HR and line managers with accurate, up-to-date data.

Allow employees to self-serve

Holiday entitlements

Let the system do the maths

Cezanne HR’s absence management system is designed to handle even the trickiest calculations, so you don’t need to. Simply define your rules and Cezanne HR takes care of the rest, updating employees’ entitlements based on working hours, company rules and local calendars.

You decide when entitlements are calculated from and the accrual, rounding, carry-over and seniority rules to be applied. Mandatory holidays are easy to set up and supporting different regional or international HRIS requirements is simple too.


Employee Self-service

Request time off from anywhere

Keep employees happy and help them help themselves with secure online self-service absence management software that makes checking holiday entitlements and requesting annual leave a breeze.

Team diaries help prevent clashes and, with data updated in real-time, employees always know exactly how much holiday they have left to use.

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Allow employees to self-serve

The Absence module allows managers and the HR team to approve and track holiday requests and other absences – which saves everyone a lot of time.


Approval Workflows

Help things happen faster

Time-off requests are automatically routed through your approval processes, triggering emails and updating task inboxes. Everyone is kept informed and everyone saves time. Managers can delegate approvals if they need to and, if processes get stuck, you can step in to sort them out.

You’ll have the freedom to configure approval processes to fit your way of working. For example, to include a multi-stage approval and notification process – invaluable where employees are involved in different projects or hold multiple roles.


Time Off in Lieu

Manage TOIL with confidence

If your company offers Time Off in Lieu, Cezanne HR’s flexible absence management software makes that simpler too. Employees can request overtime online and if approved, the system will calculate the TOIL (or payment) entitlements based on your rules, such as how much time off is awarded and when it must be used by.

When leave is booked, the system automatically uses the entitlement that expires first, so employees won’t accidentally lose time off they have earned.

absence toil

Manage overtime requests

Assure transparency

Take advantage of smart absence management features to accurately record, authorise and reward overtime with easy-to-use online requests and automated approval workflows.


Sickness Absences

Take a joined-up approach

From recording unplanned absences to tracking sickness levels and Bradford Factor reports, you’ll find Cezanne HR’s absence management software has everything you need to stay compliant and effectively monitor and manage short and long-term sickness absences.

Where attendance is problematic, it’s easy for HR or line managers to have open, informed conversations with employees based on a shared understanding of sickness levels and work together to find solutions.


Notifications & Reminders

Help managers manage

Alongside easy access to accurate absence data, Cezanne HR alerts line managers to events that need their attention.

For example, you could set the absence management system to trigger a notification if an employee’s sickness levels exceed your KPIs, or to remind them (and the employee) that self-certification note is overdue. It’s a powerful way to help managers stay on top of absences and ensure important activities aren’t missed.


Absence Documents

Secure important paperwork

Keeping track of the paperwork associated with different types of absence leave couldn’t be simpler. Sensitive documents, such as fit notes or medical assessments, can be securely stored against employee records and easily deleted in-line with GDPR.

Policy documents can be shared via the HR portal, and personalised communications sent out using the integrated document tracking capabilities that come with the People management module. You’ll never have to worry about tracking down important paperwork again.


Flex to fit your absence management needs

Track what matters most to you with easy configuration options that let you set up as many different types of absence as you want, each with its own rules, authorisation workflows and notifications.

  • Maternity Leave
  • Paternity Leave
  • Adoption Leave
  • Parental Leave
  • Compassionate Leave
  • Medical Appointments
  • Jury Service
  • Public Duties
  • Military Service
  • Sabbatical
  • Careers Leave
  • Study Leave

Reports and Analytics

Accurate information at your fingertips

Cezanne HR’s absence management software comes with a host of preconfigured reports and analytics that put the facts at your fingertips. From easy insight into remaining holiday entitlements and Bradford Factor reports to Who’s off widgets on manager and employee self-service dashboards, everyone benefits from fast, easy access to the information that matters to them.


Cezanne HR Analytics Dashboard

See data at a glance

Dedicated absence dashboards make it simpler for you to keep an eye on critical trends, such as working time lost by year, or by working day, and focus down on individual organisation units.

Bradford Factor scores are easy to see and, thanks to point in time reporting, you can select different reference dates so you can look back at past performance as well as seeing current data.

You’ll have the freedom to configure dashboards to focus on those charts that are most relevant to you, and secure self-service access means that line managers can gain insight into their own teams.

Cezanne HR Query & Reporting

Drill into the detail

As you’d expect, the Absence module comes with preconfigured queries that allow you to generate reports at the click of a mouse.

Queries can be created from scratch or modified, saved and shared with colleagues or line managers, and scheduled to run on specific days if you want.

Since query and reporting is an integrated feature – not a bought-in add-on – it follows your security roles, so you won’t need to worry about managers or restricted HR users seeing information they shouldn’t have access to.

Let’s transform HR together

Cezanne HR is trusted by thousands of HR professionals to help them better manage, support, engage and connect their people. Get in touch today to learn more.

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