Absence management software that works for everyone

Free up time and make holiday and absence management faster, easier and more useful for HR, managers and employees.

 

HolidaysTime Off in LieuSick leaveOther absencesReporting

Cezanne HR Absence module

Discover an easier way

Save time and benefit from up-to-the-minute insight with Cezanne HR’s smart, integrated and configurable Absence management module. Designed to work your way, it lets you manage every kind of absence for all types of workers, in the UK or worldwide.

  • Dramatically reduce administration overheads
  • Automatically calculate holiday entitlements
  • Improve accuracy
  • Boost visibility
absence management software

Holiday entitlements

Let the system do the maths

The Absence module copes with even the trickiest of calculations, so you don’t need to. Simply define your rules, and the system takes care of the rest, updating employees’ entitlements based on working hours, company rules and local calendars.

You decide when entitlements are calculated from and the accrual, rounding, carry-over and seniority rules to be applied. Mandatory holidays are easy to set up and supporting different regional or international HRIS requirements is simple too.

ENTITLEMENT CALCULATIONS software

Allow employees to self-serve

Employee Self-service

Request time off from anywhere

Keep employees happy and help them help themselves with secure online self-service 24/7 that makes checking holiday entitlements and requesting time off a breeze.

Team diaries help prevent time off clashes and, with data updated in real-time, employees always know exactly how much holiday they have left to use.

Watch Video

The Absence module allows managers and the HR team to approve and track holiday requests and other absences – which saves everyone a lot of time.

Outpost24

Approval Workflows

Help things happen faster

Leave requests are automatically routed through your approval processes, triggering emails and updating task inboxes. Everyone is kept informed and everyone saves time. Managers can delegate approvals if they need to and, if processes get stuck, you can step in to sort them out.

You’ll have the freedom to configure approval processes to fit your way of working. For example, to include a multi-stage approval and notification process – invaluable where employees are involved in different projects or hold multiple roles.

approval workflows management software

Time Off in Lieu

Manage TOIL with confidence

If your company offers Time Off in Lieu, Absence makes that simpler too. Employees can request overtime online and if approved, the system will calculate the TOIL (or payment) entitlements based on your rules, such as how much time off is awarded and when it must be used by.

When leave is booked, the system automatically uses the entitlement that expires first, so employees won’t accidentally lose time they have earned.

Time off in lieu absence software

Assure overtime transparency

Accurately record, authorise and reward overtime with easy online requests and approval workflows.

 

Sickness Absences

Take a joined-up approach

From recording sick leave to tracking sickness levels, you’ll find Cezanne HR’s Absence module has everything you need to stay compliant and effectively monitor and manage unplanned absences.

Where attendance is problematic, HR or line managers can have open, informed conversations with employees based on a shared understanding of sickness levels and can work together to find solutions.

Cezanne HR Absence calendar

Notifications & Reminders

Help managers manage

Alongside easy access to accurate absence data, Cezanne HR alerts line managers to events that need their attention.

For example, you could set the system to trigger a notification if an employee’s sickness levels exceed your KPIs, or to remind them (and an employee) that self-certification note is overdue. It’s a powerful way to help managers stay on top of absences and ensure others are following through

notifications and reminders manage

Absence Documents

Secure important paperwork

Keeping track of the paperwork associated with absences couldn’t be simpler. Sensitive documents, such as fit to work notes or medical assessments, can be securely stored against employee records and easily deleted in-line with GDPR.

Every-day paperwork is easily managed too. For example, policy documents can be shared via the HR portal, and personalised communications sent out using the integrated document tracking capabilities that come with the People management module.

ABSENCE DOCUMENTS sickness management software

Flex to fit your absence management needs

Track what matters most to you with easy configuration options that let you set up as many different types of absence as you want, each with its own rules, authorisation workflows and notifications.


  • Maternity Leave
  • Paternity Leave
  • Adoption Leave
  • Parental Leave
  • Compassionate Leave
  • Medical Appointments
  • Jury Service
  • Public Duties
  • Military Service
  • Sabbatical
  • Careers Leave
  • Study Leave

Reports and Analytics

Never struggle to run reports again

With all your absence data secured and organised in a single system and instantly updated, accurate meaningful information is available whenever you need it.

 

Cezanne HR Analytics Dashboard

See data at a glance

Dedicated absence dashboards make it simpler for you to keep an eye on critical trends, such as working time lost by year, or by working day, and focus down on individual organisation units.

Bradford Factor scores are easy to see and, thanks to point in time reporting, you can select different reference dates so you can look back at past performance as well as seeing current data.

You’ll have the freedom to configure dashboards to focus on those charts that are most relevant to you, and secure self-service access means that line managers can gain insight into their own teams.

Cezanne HR Query & Reporting

Drill into the detail

As you’d expect, the Absence module comes with preconfigured queries that allow you to generate reports at the click of a mouse.

Queries can be created from scratch or modified, saved and shared with colleagues or line managers, and scheduled to run on specific days if you want.

Since query and reporting is an integrated feature – not a bought-in add-on – it follows your security roles, so you won’t need to worry about managers or restricted HR users seeing information they shouldn’t have access to.

See how Cezanne HR can help you today

Book an online demoAsk a question

You might also like...

 

people in front of system

Solving the Absence Challenge

Managing absences on a day-to-day basis is often one of HR’s biggest admin overheads. See how the latest HR solutions can have a significant positive impact on employee and business performance.

Read free guide

triple point

Triple Point case study

As your company grows, it can get difficult dealing with a large amount of records. Read how this award-winning investment management firm took the road to digital HR to better maintain records and track time and absence.

Read case study

illustration of 3 clocks

Managing sickness absence

Figuring out a fair way to manage sickness absence can be tricky - you want to do what's best for both the employees and the organisation. Find out the best approach to getting the balance right on sickness absence.

Learn how-to

Sign up to our Newsletter

Subscribe Now