Today, the Human Resources software market is dominated by two types of HR systems. Those that have been “Cloud-enabled” or “migrated” to the Cloud, and those that were developed for it. Described variously as web-based, cloud-based, delivered online, in the Cloud or as Software as a Service, they share a common characteristic. Instead of being installed on your own equipment – and managed by your organisation’s IT team – the software is hosted by your supplier in a cloud-computing environment and can be accessed online by your workforce using the internet.
Cloud-native HR v Cloud-enabled
Why it is important to know the difference
Like Cezanne HR, most Cloud HR systems are designed to cover a wide range of human resources management processes, from core HR administration, recruitment and employee onboarding, through to absence and performance or talent management.
However, not all Cloud HR systems are the same. More than a decade after the advent of the first Cloud-native solutions, too many HR suppliers are still offering systems based on old technology platforms with online functionality bolted on. These systems work, but lack many of the advantages of ‘Cloud native’ HR systems designed from the very start to take full advantage of modern Cloud computing and mobile apps.
Best Cloud HR benefits
A more agile, cost-effective and accessible way to connect your workforce
HR systems that have been developed from the ground up to take full advantage of modern Cloud-computing environments often look superficially the same as older HR applications. They offer the same functionality, address the same HR processes, are delivered online and are backed by a team of experts. However, look under the bonnet, at the underlying technology platform, and you’ll find that Cloud native HR applications deliver much more for much less.
With SaaS, there’s no need to purchase extra hardware or software, or have IT staff on hand to set it up and manage it. Everything that’s required to keep your HR solution secure and running smoothly - from data back up to firewall maintenance - is managed by the vendor, meaning that you can start onboarding with no extra resources.
HR vendors can normally give you a log in to your own ‘instance’ in just a couple of hours. Like Cezanne HR, they may also provide tools or assistance to help with data import and other set up activities. Read about support.
With no software or hardware requirements and a quicker implementation process, payback is nearly always faster than for in-house or hosted HR set ups. In fact, since SaaS vendors typically add new features every month or so, the value you get from your cloud based system is likely to increase rather than decrease over time. See SaaS HR software pricing.
As HR cloud-based solutions are designed to be used online, employee self-service is built in from the very start. Most should have robust roles-based security and approval workflow, so that HR processes are handled effectively, and sensitive data kept safe. Some, like Cezanne HR, also have global capabilities at their core.
SaaS providers automatically roll out new features to all of their customers as soon as they are released. Releases are more frequent too, since SaaS applications are easier to extend. Meaning your HR teams will never be left on an out-of-date system.
Managing and updating software can be a huge distraction for your HR managers – as well as your colleagues in IT. With SaaS, the vendor take care of the system, including applying the latest updates, so you can concentrate on doing the HR tasks that matter the most.
With SaaS, it’s easier to flex the system to meet your needs. You’ll be able to add – or remove – employees or users whenever you need to, or roll out the system to new countries. Your supplier's infrastructure will have been set up to scale with you.
Most SaaS systems are hosted in state-of-the-art data centres, with processes in place to automatically protect your system should something go wrong, at any time of the day or night. At Cezanne HR, we have an impressive record of 100% availability.
Too many vendors today are simply rebranding older deployment models as SaaS, on-demand or cloud. These solutions inevitable fail to live up to customer expectations for agility, standardisation and efficiency. Technology buyers should know what differentiates SaaS from other on-demand models cloud-washed with the SaaS term.
Ready to take a tour?
To discover how Cezanne HR’s robust, international Cloud HR solutions will help you manage your business more effectively and productively, just get in touch. We’d be happy to take you through the HR system online, and answer all your questions.